Bob MacDonald on Business

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Real Problems are Best Resolved by the Audacious—not the Pusillanimous

May 20th, 2013 · Business Management

Doing the unthinkable is often easier than merely thinking about what cannot be done.

When faced with seemingly intractable complex problems, most leaders, if they act at all, seek a solution by applying complicated, tedious, timid and incremental actions. More often than not, this approach not only fails to uncover a workable solution, but actually exacerbates the problem. The reality is that the more imponderable a problem seems to be, the more likely that audacious, bold, but simple actions will be the easiest to implement and offer the greatest opportunity for success.

History offers a cadre of individuals who, when faced with a seemingly insurmountable problem, fell upon audacious ideas and actions to achieve success.

  • In 218 B.C., Hannibal, a Punic Carthaginian military commander, embarked on an audacious act for which he is  still remembered 2,200 years later. He marched his entire army, including war elephants, from Iberia over what was thought to be the impenetrable Pyrenees and the Alps into northern Italy. This action allowed him to hold the “invincible” Roman Empire at bay and occupy much of Italy for 15 years.
  • In 1776 a group of patriots stymied in their efforts to resolve the problem of continued harassment and impositions of British colonial rule had the audacious idea that they could defeat the most powerful nation in the world and start a new country with a republican – as opposed to a monarchical – form of government.
  • At the end of World War II, Secretary of State George Marshall had an audacious plan to break the cycle of centuries of constant wars in Europe. Where endless treaties, alliances and conferences failed, the “Marshall Plan” (financed by $15 billion of American aid) created an economic interdependence among the nations of Europe that set the foundation for the European Union of today.
  • In 1967, despite the 200-year existence of an effective vaccine, millions across the globe were still dying from the scourge of smallpox. The World Health Organization set upon an audacious goal to immunize every individual in the world. In a short 12 years later, smallpox had vanished from the world.
  • In the 1970s, when computers were housed in sterile, warehouse-sized enclosures, Bill Gates had the audacious idea of “a computer for every desktop and every home.” And he called it Microsoft. (The “Micro” being a small computer to run the software his company was developing.)
  • At the same time, as the U. S. Post Office struggled to find a way to deliver mail in a week, another individual – Fred Smith – had the audacious idea to deliver mail “overnight”; and he called it Federal Express.
  • In 1987, when the insurance industry was burdened under the weight of stagnant institutions, antiquated processes and obsolete products, a group of individuals had the audacious idea to start an entirely new insurance company. That company – LifeUSA – sought to introduce a new type of corporate culture to revolutionize the way companies did business and create a new approach to products. Despite the odds against it, this company quickly became the fastest growing and one of the most successful in the industry.

The point here is that as counter intuitive as it may seem, the best way to overcome difficult challenges and complicated problems is to be audacious, not precautious. While the tendency is to seek a solution to complicated problems with timid tinkering or complicated fixes, real answers are discovered in audacious reinvention, not re-engineering. The core of real problem solving is not found in trying to fix the results of what has gone wrong, but by correcting what it is that caused things to go wrong. The difference between the timid and the audacious is that the former seeks to fix the problem, while the audacious seek to eliminate the causes of the problem. The path to audaciousness is to challenge the way things have been done in order to find ways to do things that should be done.

History Should Teach Us a Few Things 

A real-life example of this type of situation exists now as the country is confronted with three seemingly intractable problems that, if not resolved, could have a dramatic, negative impact on the country. These conundrums are: Social Security, Medicare and our convoluted tax code.


We have witnessed the inability of political leaders to solve the problems inherent in these existing systems. If ever there was a time that called for audacious actions to solve a problem, that time is now. But instead than being audacious, the politicos timidly dance around the edges, offer short-term patches or suggest complicated changes; all of which are designed to respond to the result of the problem, not the problem itself.

Take Social Security, for example. Established in 1935 as a federal program designed to provide a guaranteed lifetime basic income for those in retirement. The concept was and is a good one. But the problem is that the solvency of the current system is at risk because of unfunded promises and assumptions that are no longer valid. Because of this, fixes that only address the result of this problem don’t go to the heart of the issue and only make things worse.

When Social Security was enacted 75 years ago, the life expectancy of the average male in the United States was age 54. This meant that with the initial retirement age set at 65, most of those eligible to receive payments would never collect; and those who did receive payments would do so for a short period of time. That made sense, but today the average American male can anticipate living to age 74 (almost 80 for women) and the life expectancy of a male child born today is well into their 80s. And most people now spend 15 to 20 years in retirement.

Yes, there has been tinkering with the Social Security retirement age, but such provisional tweaking don’t address the fundamental problem of people living remarkably longer. The vast majority of Social Security payments still commence at age 65 (or even younger) and those payments will be made for a lot longer period than initially anticipated. The reality of extended longevity and longer periods in retirement makes a shambles of the original assumptions for the funding of Social Security and are at the core of the system’s problems.

There are other underlying issues as well: At the time Social Security was enacted it excluded more than 50 percent of social-securityworking males (and 90 percent of working women and minorities). Now the system offers virtually universal coverage along with extended widows and disability benefits. The payroll tax collected to pay for Social Security benefits is capped, so the wealthy pay a smaller percentage of their income for benefits received. Social Security was intended to be a “safety-net” for low income individuals, but there is no “means-testing” as to need; so the wealthy receive the same benefit as the poor.

The takeaway here is that all of these issues have converged into what seems to be a complicated and intractable problem that defies solution. Unfortunately, that is the case when those charged with solving the problem offer only complicated, tedious, timid and incremental actions. If this approach continues, the end result will be a continuing problem for current and future participants, along with the country as a whole. If ever an audacious solution to solving a problem was needed, Social Security fits the bill. So what might that audacious solution be?

Social Security was intended to be an actuarially sound universal insurance program, so let’s be audacious and treat it that way. When an insurance company discovers that it has written a “bad-book” of business it does not continue to add additional policies to the book or go to policyholders and ask them to accept reduced benefits. What the insurance company does is “close the book” and allow the existing liabilities to run-off. Then, using updated assumptions and experience, the company designs a new policy for the market.

When a company takes this action, it still has to take its lumps for the bad business written, and the existing participants will receive the benefits that have been promised, but the ultimate liability (losses) are capped and eventually will disappear naturally as policyholders die. This would be an audacious approach to solving the problems of Social Security, but it would work.

What the government could do is simply “close the book” on the existing Social Security program. Those already receiving Social Security benefits and those 55 and older would remain in the current program, with no change in benefits. Deficits in the funding for the existing program would continue – quite possibly increase – for a period of time, but they would be capped and ultimately disappear as participants die.

At the same time, an entirely new program – based on current assumptions and experience – could be designed and implemented for those under age 55. It could, for example, set the age for receiving benefits at 70 or even 75. The payroll taxes necessary to pay for the benefits of the new program could be applied to total income and not capped at an artificial level. Benefits would be “means-tested” so that a certain level of income or assets, some participants would receive benefits equal to what they put in and no more.

Certainly these ideas may seem extreme, but it is the type of audacious thinking needed to solve real problems. In reality, the ideas suggested are not as radical as them may seem at first glance. The original Social Security plan set the age for receiving benefits at least 10 years beyond what was the current life expectancy; setting receipt of benefits at the current life expectancy is actually a more liberal approach. In addition, a recent survey discovered that over 60 percent of those between the ages of 45 and 60 want and plan to work beyond the “normal” retirement age.

The audacious idea to freeze the current system and reinvent a new system with future benefits based on up to date assumptions and experience would protect the benefits of those currently receiving Social Security and assure future retirees that a viable program will be there when they need it.

Of course you have to be audacious to think that our political leaders have the courage to do what it takes to really solve problems. And that may be the biggest problem of all.

And the Moral of the Story …

When faced with what seems to be an intractable problem, most make the mistake attempting to implement fixes that respond to the results rather than the cause of the problem. Problems can be intimidating, complicated and seemingly insoluble when the approach to solving the problem is a combination of complicated, tedious, timid and incremental fixes. Meeting challenging problems is often best accomplished with audacious reinvention, rather than timorous reengineering.

Often the most significant impediment to solving a complicated problem is an unwillingness to be audacious enough to solve the problem.

 

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Is Corporate Culture Putting Your Job at Risk?

May 13th, 2013 · Building Better Business Managers, Business Management

Identifying the Malady of Management Malfeasance and put Your Career on a Successful Path

For those who have jobs and are in the midst of building a career, there are usually two issues that are front and center in their thinking: Is my job secure and does the company I work for provide an opportunity for personal growth?

These are good questions and the only way to really find the answers is to constantly asses the cultural environment, viability and potential of the company for which you work. Unfortunately, the answers will not be found in the past or even current performance and reputation of the company, but only by exploring and understanding the very fundamentals of how the company you work for is managed and led. Even if the company has achieved success in the past, if the company now seems to be going down the wrong path, then you should consider seeking your own path.

The good news is that employees themselves are in the best position to determine the future direction of the company and the potential opportunity for their own career growth. The key is to be observant and brutally honest about what is seen and experienced in the workplace.

It all starts and ends with the attitude and philosophy of management. What type of organizational culture is management seeking to build? Do they even care about creating a positive organizational culture? Or is it something to which only lip service is given? The answers to these questions will go a long way toward helping you determine the security of your employment and the potential for your future.

Obviously, the place to start is to determine if the management of a company is ethical. The use of the term “ethical” in this case is not about lying, cheating and stealing. If that is the modus operandi of management then the answer is simple. For the purposes of this piece, ethics refers to the attitude and operating philosophy of management. Do they speak with forked-tongue? Do they talk the talk of good culture, but operate in a closed, self-serving fashion?

A good example of management lacking sound ethics is a management group that incessantly talks about how important the employees are to the success of the company, but when black clouds are sighted on the horizon, the first actions of management are to “downsize” and “outsource.” When challenges arise, managers lacking true ethics quickly herd unsuspecting employees to the twin alters of downsizing and outsourcing, where they are sacrificed to the pagan gods of illusory profits.

If you work for a company where management holds the belief that costs will be reduced and profits increased when important functions (and the people doing them) are outsourced to those with no knowledge of the company and with no concern for its future or the future of its people, then it is reasonable to question your job security and opportunity. And, you should do something about it.

Let’s be honest and acknowledge that there are no requirements for management to be open and all-inclusive in their actions. In fact, in most organizations this type of attitude is accepted and typical. But, that does not make it right or, for that matter, the way to develop long-term success. And, such an attitude does not bode well for job security and opportunity.

Those who build business cultures that generate employee job security and opportunity are those who do the right things that are not required to be done; this is the essence of ethical leadership. They rise above average, commonplace leadership because they know that building healthy organizational culture is crucial to the success of the company and to their own future. That is the type of company that people not only feel comfortable working for, but more importantly one they can be their career futures on.

Of course, it is possible climb the corporate ladder working for a company that does not practice ethical management – many do – but to do so, an individual must be willing to sell their soul to this type of soul-less leadership. That may be okay for awhile, but you really have to ask yourself if you want to live your life that way. And, in all likelihood, your future and that of your company will be put at risk.

Here are a few tips and telltale signs an individual can use to determine if their job is secure and an opportunity for career development present.

Communication – Is the management of the organization open and honest in their communication with all employees? Is information about the company considered the exclusive purview of management? Is information provided on a regular and reliable basis? Are employees constantly caught off guard by the actions of management? Is the dreaded rumor mill the primary source of information for employees?

Trust – Do management actions build an atmosphere of trust? Are management actions – especially as it applies to employees – honest, constant and consistent? Can management pronouncements be taken at face value or do employees feel they have to question and read between the lines to determine what they really mean? Are employees comfortable trusting their future to the actions and interests of management?

Parallel Interests – Do employees believe that management makes an honest effort to align the interests of the company with those of its employees? If the company is successful, do the employees believe they will share in the success their efforts helped to create? Is the success of the organization the success of all or is it management that takes both the credit and the spoils for any success?

Power Sharing – Is power concentrated rather than shared? Is the management group so insecure and controlling that they must actually define themselves as the “leadership team?” Are employees given the responsibility for tasks, but not the tools or authority to achieve them? Do employees come to feel that what they do – unless they fail – is not recognized by management and that they are really powerless to make a difference?

Employee Value – Does management constantly talk about how important employees are but treat them only as pawns? Are employees the last to know and the first to be blamed, downsized or outsourced? Does management speak of respect, but take actions that often denigrate the value and importance of the employee?

And The Moral of the Story …

If you are serious about your job security and your future career, it is incumbent upon you to take control of your future. There is no security in allowing others to control your future. Taking control of your future starts by putting yourself in a place that gives you a future. And that means making a choice about the roads before you.

If you find yourself working for a company infected with the malady of unethical management malfeasance, you know you are in the wrong place. You have two choices. You can give up and give in and place your job security and future in the hands of leaders you neither trust nor respect. Or, you can take control of your own future by finding a place where your efforts are respected and offers the opportunity for you to be what you can be. It may not be easy, but it is always better to fail trying than to fail to try.

(Bob MacDonald is transitioning from his winter hideout in Key West, Fla. to his warm weather enclave (is it spring, yet?) in Minnesota. Hence, a repeat of this blog originally published March 15, 2010.)
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We Exterminate Rats and Cockroaches – Why Not Management Consultants?

May 5th, 2013 · Business Ethics, Business Management, Financial Services

Except for maybe bankers, can you think of any group more useless to business than management consultants? These people are a confirmation of the old theory that if you don’t have the ability to actually do the job then you can teach others to do the job.

I don’t mean to have a closed mind, but hiring a management consultant to tell you how to manage your company is like buying a horsewhip to get more horsepower out of your car. But, you have to give grudging credit to these clowns, because they have figured out a way to get the management of numerous companies to pay billions of dollars for their “advice.” And management consultants have found a willing host in the tissues of corporate management and have taken advantage of it.

The reality is that too many companies are being managed by too many hardcore bureaucrats who have no idea how to effectively lead. It has become an accepted cop-out for these weak managers to hire someone who has never run a company to teach them how to run a company. Talk about the blind leading the blind!

Management consultants have been able to disguise the fact that they bring no real value to an organization. They have accomplished this sleight-of-hand through the creation of a whole new argot of buzzwords which enables them to charge ridiculously excessive fees in order to translate the meaning of this language. We have all heard the words and phrases like “best practices,” “synergy,” “concentric,” “methodologies” and of course the all-time favorite “granular.”

I recently read (well, I didn’t read it, but did see it) a report from one of the leading consulting firms that was titled, “A Multi-granular Linguistic Model for Management Multi-criteria Decision-making.” (I did not make that up!) Need I say more? What incompetent, insecure bureaucratic manager would not be willing to pay millions (of company money) to learn the secrets in a report with such a title?


Big fees are another way management consultants hide their uselessness. Once when I was running Allianz Life we had a decision to make regarding a specific market segment. It was no big deal, but the Lords of Allianz in Germany told me that we should retain McKinsey & Company to provide consulting assistance in making the decision. (At the time, Allianz SE was the single largest customer of McKinsey; paying them scores of millions each year to help them run the company.) We had no interest in bringing McKinsey in, but in order to placate our bureaucratic masters at Allianz SE we agreed to have McKinsey bid on the project. When the bid came in, before sharing it, I asked the executive group what they felt such a service should be worth. The consensus was, being generous, maybe $50,000. The McKinsey bid was $460,000. Only in America could a company have such arrogance. The irony was that Allianz thought it was a good deal and were disappointed when we laughed McKinsey out of the office.

Management consultants have four standard plays – synergy, best practices, downsizing and outsourcing – in their playbooks. They use these strategies and the supposed efficiency and cost cutting they will generate in order to justify their obscene fees.

I was witness to this playbook in action. One of the truly incompetent bureaucratic executives at Allianz of North America paid management consultants literally millions of company dollars in an effort to synergize, downsize and outsource the company to success. In the process, not only were millions of dollars wasted on management consultants, but employee morale was destroyed, efficient operations reduced, marketing became a confused process and expenses actually increased. Later, Allianz had to spend even more money to unwind these misguided efforts. The only winners were the consulting companies. Fortunately, the executive responsible for this waste lost his job and was allowed to “retire.”

I don’t mean to pick on or single out Allianz; they are just one of hundreds of companies that fall prey to the illusionary promises of management consultants. Like other companies infested with a bureaucratic culture of management they are highly susceptible to the illusion of management made simple by tactics.

Now don’t get me wrong, I am not against a manager or executive seeking advice and input from others to be successful. It is a sign of a strong leader to be open to input. But it is a cop out to pay millions of dollars to outside gunslingers – who can’t shoot straight themselves – to take the burden of managing off your shoulders. I favor a different approach. Anyone can benefit from having a mentor, but few can benefit from a consultant. There is a difference. The mentor cares about you while the consultant cares about the fee.

A good example of this approach would be to build a board of directors whose members have varied, actual, successful, hands-on experiences managing and leading a company. As directors these individuals care about you and the success of the company. If used properly, they can be an effective sounding-board for you and other executives in the company. (Not to mention at a whole lot less cost than a management consultant!) And, one does not have to be a CEO to benefit from a mentoring system. In fact, the concept of mentoring can be built into the very culture of the company.

The bottom line is that management consulting can be very effective in the leadership of a company, but it should be an internal not external process.

And the Moral of the Story …

If the management of a company believes it needs to bring in management consultants to teach and help them manage the company, then they should not be in charge of managing the company.

When you see a company constantly seeking outside help to run the company and, in the process, paying thousands, if not millions of dollars, to management consultants, then you are looking at a company with a poor internal culture, managed by weak, incompetent bureaucratic executives stumbling down the road to ultimate failure.

(Bob MacDonald is transitioning from his winter hideout in Key West, Fla. to his warm weather enclave (is it spring, yet?) in Minnesota. Hence, a repeat of this blog originally published September 20, 2009) 
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