When it comes to choosing the right multifunction office printer for your needs in 2025, it can feel overwhelming with so many options available. You’ll want to take into account factors like print speed, quality, and connectivity, all while keeping an eye on costs. Each model on our list has its unique strengths, but which one truly stands out for your specific situation? Let’s break it down and find the perfect printer for your office.
Brother DCP-L2640DW Wireless Monochrome Multi-Function Laser Printer
If you’re running a small business and need a reliable, high-quality printing solution, the Brother DCP-L2640DW Wireless Monochrome Multi-Function Laser Printer is an excellent choice. This compact unit combines printing, scanning, and copying, making it perfect for your office. With a print speed of up to 36 pages per minute and a 50-page auto document feeder, it streamlines your workflow. You’ll appreciate the dual-band wireless connectivity and the convenience of the Brother Mobile Connect app for remote management. Plus, its eco-friendly features, like automatic duplex printing, help reduce waste while saving on costs.
Best For: Small businesses and home offices that require a compact, multi-function printing solution with high-quality black and white output.
Pros:
- High-speed performance with print speeds up to 36 pages per minute, enhancing productivity.
- Versatile functionality as it combines printing, scanning, and copying in one unit, saving space and resources.
- Eco-friendly features like automatic duplex printing and ENERGY STAR® compliance help reduce operational costs and waste.
Cons:
- Limited color printing capabilities, as it only supports monochrome output.
- Initial setup may require technical knowledge, particularly for network configurations.
- No large-capacity paper tray option, which may lead to more frequent refills in busy environments.
HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer
The HP OfficeJet Pro 8125e Wireless All-in-One Color Inkjet Printer is perfect for busy professionals working from home who need a reliable and efficient printing solution. With print speeds of up to 10 ppm in color and 20 ppm in black, it keeps your workflow smooth. Its auto 2-sided printing and 225-sheet input tray save you time and paper. You’ll appreciate the dual-band Wi-Fi for seamless wireless printing and the 2.7-inch color touchscreen for easy navigation. Plus, the HP App lets you print directly from your smartphone. With six months of ink included through HP+, it’s a smart investment for productivity.
Best For: Busy professionals working from home who need a reliable and efficient printing solution.
Pros:
- Fast print speeds of up to 20 ppm in black and 10 ppm in color enhance productivity.
- Auto 2-sided printing and a 225-sheet input tray reduce paper usage and save time.
- Dual-band Wi-Fi and a user-friendly 2.7-inch color touchscreen make for easy wireless printing and navigation.
Cons:
- Monthly fee required after the initial 6 months of ink with the HP+ subscription.
- May be more expensive than basic models for users who only need minimal printing.
- Limited to inkjet technology, which may not be ideal for high-volume printing environments.
HP OfficeJet Pro 9125e All-in-One Printer
Designed specifically for small to medium businesses, the HP OfficeJet Pro 9125e All-in-One Printer combines efficiency and versatility in one compact device. You’ll appreciate its fast print speeds of up to 18 ppm in color and 22 ppm in black. With a 250-sheet input tray and a handy auto document feeder, handling multiple tasks becomes effortless. The 2.7-inch color touchscreen simplifies navigation, while dual-band Wi-Fi guarantees reliable connectivity. Plus, you’ll enjoy six months of ink included with HP+ activation. Built-in security features protect your data, making it a smart choice for your office needs.
Best For: Small to medium businesses looking for a versatile and efficient all-in-one printer.
Pros:
- Fast print speeds: Up to 18 ppm in color and 22 ppm in black for increased productivity.
- User-friendly interface: The 2.7-inch color touchscreen simplifies navigation and operation.
- Included ink: Comes with six months of ink with HP+ activation, along with an option for automatic ink replenishment through Instant Ink.
Cons:
- Limited scanning size: Scanning is restricted to letter-size documents only.
- Subscription concerns: Some users have expressed dissatisfaction with the subscription billing for ink.
- Mixed customer ratings: Average customer rating of 3.6 out of 5 stars suggests a mix of positive and negative experiences.
Brother MFC-L8900CDW Business Color Laser All-in-One Printer
Looking for a reliable all-in-one printer that can handle your busy office’s demands? The Brother MFC-L8900CDW is your perfect match. With print speeds up to 33 pages per minute and a 500-sheet capacity, it tackles high-volume tasks effortlessly. Its all-in-one capabilities—print, copy, scan, and fax—make it versatile. Enjoy automatic duplex printing and a 70-page auto document feeder for quick, two-sided scans. The 5.0 color touchscreen simplifies navigation, while advanced security features protect your data. While some users report software issues on Mac, its excellent print quality and value at around $500 make it a solid choice for any office.
Best For: Businesses and offices that require a reliable all-in-one printer capable of handling high-volume tasks efficiently.
Pros:
- Fast print speed of up to 33 pages per minute for both black and color documents.
- Versatile all-in-one functionality including printing, copying, scanning, and faxing with automatic duplex capabilities.
- User-friendly 5.0 color touchscreen interface with customizable shortcuts for easy navigation.
Cons:
- Some users experience issues with the Brother Control Center Software on Mac, including freezing and crashing.
- Mixed reviews on the mobile app performance, indicating a less-than-ideal user experience.
- The standard input tray holds only 250 sheets, which may require additional trays for high-capacity needs.
HP Color Laserjet Pro MFP 3301fdw Wireless All-in-One Printer
For busy professionals who need a reliable all-in-one solution, the HP Color Laserjet Pro MFP 3301fdw stands out with its impressive print speed of up to 26 pages per minute. This wireless printer offers print, scan, copy, and fax capabilities, making it a versatile choice for any office. With features like auto duplex printing and a 250-sheet input tray, it streamlines your workflow. Enjoy vivid colors thanks to the next-generation TerraJet toner, but be cautious; some users report print quality issues and challenges with toner availability. Overall, it’s a solid option, but consider your needs before purchasing.
Best For: Busy professionals seeking a reliable all-in-one printer that offers fast print speeds and versatile capabilities.
Pros:
- Fast print speed of up to 26 pages per minute for efficient workflow.
- Wireless connectivity options including dual-band Wi-Fi and Ethernet for easy printing from multiple devices.
- Auto duplex printing and a 250-sheet input tray enhance productivity.
Cons:
- Mixed reviews regarding color print quality, with reports of streaks and toner fusing issues.
- Difficulties in obtaining replacement toner, leading to frustration for some users.
- Customer support experiences have been reported as lacking, particularly concerning toner replacement issues.
HP OfficeJet Pro 9135e All-in-One Printer
The HP OfficeJet Pro 9135e All-in-One Printer stands out as an ideal choice for small to medium businesses seeking efficiency and versatility in their office tasks. With print speeds of up to 20 ppm color and 25 ppm black, it gets the job done quickly. Its dual-sided printing, scanning, and copying capabilities save time and resources. You’ll appreciate the 4.3-inch color touchscreen for easy navigation and dual-band Wi-Fi for seamless connectivity. Plus, the included Instant Ink trial guarantees you won’t run out of ink unexpectedly. However, mixed user feedback suggests considering return policies when purchasing.
Best For: Small to medium businesses seeking an efficient and versatile all-in-one printer for their office tasks.
Pros:
- Automatic dual-sided printing, scanning, and copying saves time and resources.
- User-friendly 4.3-inch color touchscreen for easy navigation.
- Includes a 3-month Instant Ink trial for hassle-free ink management.
Cons:
- Mixed user feedback regarding design and software reliability.
- Reported issues with connectivity and print job management.
- Potential concerns about replacement units lacking essential components.
Brother MFC-L2820DW Wireless All-in-One Laser Printer
Compact and efficient, the Brother MFC-L2820DW Wireless All-in-One Laser Printer is ideal for small offices that need a reliable workhorse. It combines printing, copying, scanning, and faxing, delivering high-quality black-and-white documents at speeds up to 36 pages per minute. With flexible connectivity options, including dual-band wireless and mobile printing via the Brother Mobile Connect app, you can manage tasks effortlessly. The 250-sheet paper tray and 50-page auto document feeder enhance productivity. Plus, its ENERGY STAR® compliance and Toner Save Mode promote sustainability while saving on costs. With a 1-year warranty and solid support, this printer’s a smart choice for any office.
Best For: Small offices seeking a compact, multifunctional printer that delivers high-quality black-and-white documents quickly and efficiently.
Pros:
- High print speed of up to 36 pages per minute, enhancing productivity.
- Versatile connectivity options, including dual-band wireless and mobile printing capabilities.
- ENERGY STAR® compliant and features Toner Save Mode, promoting sustainability and cost savings.
Cons:
- Initial setup may be complex for some users.
- Limited to monochrome printing, which may not suit all needs.
- Some users may find the size and weight cumbersome for smaller workspaces.
HP OfficeJet Pro 8135e Wireless All-in-One Printer
If you’re looking for a versatile solution that combines printing, scanning, copying, and faxing in one device, the HP OfficeJet Pro 8135e Wireless All-in-One Printer stands out. With print speeds of up to 20 pages per minute and a maximum resolution of 4800 x 1200 dpi, it delivers impressive quality. You’ll appreciate the automatic duplex printing and a 225-sheet input capacity. Connectivity is seamless via Bluetooth, Wi-Fi Direct, or USB. Although some users report paper jams and connectivity issues, the overall performance and included Instant Ink trial make it a solid choice for your office needs.
Best For: The HP OfficeJet Pro 8135e is best for small businesses or home offices that need a multifunctional printer capable of handling various tasks efficiently.
Pros:
- High print speeds of up to 20 pages per minute for black and 10 pages per minute for color.
- Versatile functionality including printing, scanning, copying, and faxing.
- Seamless connectivity options such as Bluetooth, Wi-Fi Direct, and USB.
Cons:
- Some users report issues with paper jams and connectivity problems.
- Challenges with ink cartridge installation and errors have been noted.
- Delays in printing from mobile devices may occur for some users.
Canon Color imageCLASS MF656Cdw All-in-One Wireless Laser Printer
For small to medium-sized businesses seeking efficiency and versatility, the Canon Color imageCLASS MF656Cdw All-in-One Wireless Laser Printer stands out with its robust feature set. It prints, scans, copies, and faxes, all while delivering up to 22 pages per minute. The customizable 5-inch color touchscreen makes navigation a breeze. With a 250-sheet capacity and a 50-sheet automatic document feeder, you’ll handle tasks effortlessly. Plus, its ENERGY STAR certification guarantees eco-friendliness. While some users reported setup issues, most praised its reliability and print quality. Overall, it’s a solid choice for enhancing your office productivity.
Best For: Small to medium-sized businesses looking for an efficient all-in-one printing solution.
Pros:
- High-speed printing of up to 22 pages per minute for both black and color documents.
- Versatile functionality including printing, scanning, copying, and faxing, which enhances office productivity.
- ENERGY STAR certification ensures energy efficiency and eco-friendliness.
Cons:
- Some users have reported difficulties during the initial setup process.
- Mixed reviews on scan quality, with users needing to adjust settings for optimal results.
- Occasional connectivity issues with the MF Scan Utility, requiring simple reboots to resolve.
HP Color LaserJet Pro MFP 4301fdw Wireless All-in-One Printer
Designed specifically for small teams of up to 10 people, the HP Color LaserJet Pro MFP 4301fdw Wireless All-in-One Printer combines advanced functionality with impressive speed, making it an ideal choice for busy office environments. With the ability to print, scan, copy, and fax, it handles tasks effortlessly. You’ll appreciate the fast speed of up to 35 color pages per minute and convenient auto 2-sided printing. Plus, its intelligent connectivity options, including Wi-Fi and Bluetooth, guarantee seamless integration with your devices. While it offers excellent print quality, be mindful of potential reliability issues and maintenance costs.
Best For: Small teams of up to 10 people looking for a versatile and efficient all-in-one printing solution.
Pros:
- Fast printing speed of up to 35 color pages per minute enhances productivity.
- Multiple functions including printing, scanning, copying, and faxing streamline office tasks.
- Intelligent connectivity options (Wi-Fi, Ethernet, Bluetooth) ensure compatibility with various devices.
Cons:
- Reports of reliability issues such as paper jams and electrical part failures.
- Higher maintenance costs due to expensive toner cartridges.
- Some customers experience inconsistent scanning settings, leading to frustration.
Factors to Consider When Choosing Multifunction Office Printers
When you’re choosing a multifunction office printer, it’s essential to think about several key factors. Consider print speed, connectivity options, and print quality to match your office needs. Don’t forget to evaluate the size, footprint, and cost of consumables to guarantee it fits seamlessly into your workspace and budget.
Print Speed Considerations
Although many factors influence your choice of a multifunction office printer, print speed often stands out as a crucial consideration. Print speed, measured in pages per minute (ppm), can greatly impact your efficiency. Monochrome laser printers can reach up to 36 ppm, while color inkjet models typically offer around 20 ppm. Keep in mind that color printing is often slower, averaging 10 ppm for color versus 20 ppm for black-and-white. If you’re dealing with double-sided documents, look for models with automatic duplex printing, which can cut time in half. Also, consider scanning speeds, noted in images per minute (ipm), as these can vary. Higher speeds are essential in busy offices, reducing wait times for multiple users.
Connectivity Options Available
As you evaluate multifunction office printers, connectivity options play a pivotal role in ensuring seamless integration into your workplace. Look for dual-band Wi-Fi (2.4GHz and 5GHz) for reliable wireless printing and scanning, along with Ethernet ports for a stable wired connection. Mobile printing capabilities through dedicated apps let you print directly from your smartphone or tablet, enhancing convenience. USB interfaces are also essential for straightforward direct connections to individual computers. Additionally, some models offer automatic issue resolution for Wi-Fi connections, minimizing connectivity problems. Advanced options like cloud printing support allow you to print documents straight from storage services like Google Drive or Dropbox, providing even more flexibility in your office environment.
Print Quality Requirements
To guarantee you get the best results from your multifunction office printer, it’s essential to take into account print quality requirements. Start by checking the printer’s resolution, measured in dots per inch (dpi). For sharp, detailed images and text, aim for higher resolutions like 4800 x 1200 dpi, especially for professional documents. Monochrome printers usually max out at 1200 x 1200 dpi, which suffices for text. Additionally, consider the printing technology; inkjet printers excel in color quality, while laser printers shine in text clarity and speed. Don’t overlook the quality of toner and ink cartridges, as using high-quality options guarantees better color accuracy and print consistency. Balancing these factors will enhance your overall printing experience.
Size and Footprint
When choosing a multifunction office printer, size and footprint play an essential role in ensuring it fits seamlessly into your workspace. Compact models are ideal for smaller offices or desks, allowing you to avoid clutter. Be sure to evaluate the dimensions and weight of the printer; larger models may require extra floor space and assistance during setup. Aim for printers that combine multiple functions, like printing, scanning, copying, and faxing, to maximize productivity while minimizing space use. Even a smaller footprint should accommodate essential features like sufficient paper trays and auto document feeders. Finally, assess placement requirements, as some models need extra space for ventilation or access to connectivity ports, impacting your overall office layout.
Cost of Consumables
The cost of consumables is an essential factor to take into account, as it can greatly impact your overall expenses when using a multifunction office printer. For laser printers, toner cartridges can range from $100 to over $200, and opting for high-yield cartridges allows you to print between 2,000 and 6,000 pages at a notably lower cost per page—around $0.04 versus $0.10 to $0.25 for inkjet cartridges. Inkjet printers often come with additional expenses, like subscriptions for automatic ink replenishment, which can help save money but may have a monthly fee. Understanding the page yield helps you forecast maintenance costs, so evaluate the durability and yield of consumables to minimize disruptions and expenses in your office environment.
Security Features Needed
Considering the increasing threats to data security, it’s important to prioritize robust security features when selecting a multifunction office printer. Look for built-in data protection mechanisms like HP Wolf Pro Security, which safeguards against cyber threats and unauthorized access. Advanced user authentication options are essential too; they guarantee only authorized personnel can use the printer’s functions. Don’t overlook encryption protocols, such as SSL or IPsec, to protect sensitive documents sent over networks or stored in the printer’s memory. Regular firmware updates are critical for addressing vulnerabilities, so choose a printer that offers easy software updates. Finally, check for compliance with standards like ENERGY STAR® and EPEAT® Silver, as they indicate a commitment to responsible data handling and security practices.