As a small business owner, finding the right printer can be vital for your daily operations. You need something reliable and affordable that meets your specific needs. With various options available in 2025, it’s important to take into account factors like multifunctionality, print quality, and cost-effectiveness. So, what are the top contenders that can seamlessly integrate into your office while staying within your budget? Let’s explore the best small business printers of the year.
Epson EcoTank Pro ET-5170 Wireless All-in-One Supertank Printer
The Epson EcoTank Pro ET-5170 Wireless All-in-One Supertank Printer is perfect for small businesses that demand high-volume printing without breaking the bank. With a print speed of 17 pages per minute in black and 9.5 ppm in color, you’ll breeze through your printing tasks. Its impressive resolution of up to 1,200 dpi guarantees sharp, vibrant images. You’ll appreciate the cartridge-free system, saving you up to 80% on ink costs. Plus, the eco-friendly design reduces waste. Setup is straightforward, and compatibility with various devices makes it easy to use. This printer truly enhances productivity in any professional environment.
Best For: Small businesses that require high-volume, cost-effective printing solutions without compromising on quality.
Pros:
- Cartridge-free printing significantly reduces ink costs, saving up to 80% compared to traditional cartridges.
- High print resolution of up to 1,200 dpi ensures sharp and vibrant prints, ideal for professional use.
- User-friendly setup and compatibility with various devices streamline the printing process.
Cons:
- Initial purchase cost may be higher compared to standard printers, despite long-term savings on ink.
- Larger footprint may require more desk space in smaller office environments.
- Limited advanced features compared to some high-end laser printers, such as duplex scanning.
Canon imageCLASS MF287dw All-in-One Wireless Laser Printer
For small businesses seeking efficiency and versatility, the Canon imageCLASS MF287dw All-in-One Wireless Laser Printer stands out with its impressive multifunction capabilities. You’ll enjoy fast printing speeds of up to 35 pages-per-minute and a quick first print time of less than 4.9 seconds. Its wireless connectivity makes printing from your devices effortless, and the auto document feeder streamlines scanning and copying tasks. Plus, the duplex feature saves paper and costs. With high-capacity toner options and the ability to manage documents via email, this printer keeps your office running smoothly while providing reliable support with a one-year warranty.
Best For: Small businesses looking for an efficient, multifunction printer that combines speed, reliability, and wireless capabilities.
Pros:
- Fast printing speeds of up to 35 pages-per-minute, enhancing productivity.
- Wireless connectivity allows easy printing from various devices.
- Duplex printing feature helps save paper and reduces costs.
Cons:
- Limited to monochrome printing, which may not suit color document needs.
- Initial setup may require some technical knowledge for wireless connectivity.
- The one-year warranty may not be sufficient for heavy usage environments.
Brother DCP-L2640DW Wireless Monochrome Laser Printer
Offering a compact design that fits comfortably on your desk, the Brother DCP-L2640DW Wireless Monochrome Laser Printer is perfect for small businesses seeking efficiency and versatility. This multi-function printer combines printing, scanning, and copying in one unit, delivering high-quality black and white prints at speeds of up to 36 pages per minute. With a 50-page auto document feeder and a 250-sheet paper tray, you’ll spend less time refilling and more time focusing on your work. Plus, its dual-band wireless and USB connectivity options make it easy to print from anywhere in your office, enhancing productivity seamlessly.
Best For: Small businesses looking for a compact, efficient, and versatile multi-function printer that delivers high-quality black and white prints.
Pros:
- High print speed of up to 36 pages per minute enhances productivity.
- Dual-band wireless and USB connectivity options offer flexible printing solutions.
- Eco-friendly features like automatic duplex printing and Toner Save Mode help reduce waste and save on supplies.
Cons:
- Limited to monochrome printing, which may not suit users needing color outputs.
- The initial setup can be complex for some users unfamiliar with wireless configurations.
- The 250-sheet paper tray may require frequent refills for high-volume printing tasks.
HP OfficeJet Pro 9125e All-in-One Printer
Designed with small to medium businesses in mind, the HP OfficeJet Pro 9125e All-in-One Printer stands out for its versatile functionality and impressive print speeds. You can print, copy, scan, and fax with ease, reaching up to 22 ppm in black and 18 ppm in color. Its 250-sheet input tray means you won’t constantly refill paper. The 2.7-inch touchscreen simplifies navigation, while dual-band Wi-Fi guarantees reliable connectivity. With built-in security features and a one-year warranty, you’re covered. Plus, enjoy six months of ink with HP+ activation, making this printer both a practical and economical choice for your office.
Best For: Small to medium businesses looking for a multifunction printer that offers fast printing and reliable connectivity.
Pros:
- Versatile functions: Capable of printing, copying, scanning, and faxing, making it a comprehensive office solution.
- Fast print speeds: Achieves up to 22 ppm in black and 18 ppm in color, enhancing productivity.
- Included ink offer: Comes with six months of ink with HP+ activation, reducing initial operating costs.
Cons:
- Subscription billing concerns: Some users have reported issues with the billing process for the Instant Ink subscription service.
- Scanning limitations: Only supports letter-size documents, which may be restrictive for some users.
- Mixed user ratings: Customer ratings average 3.6 out of 5 stars, indicating variability in user satisfaction.
Epson EcoTank ET-2800 Wireless All-in-One Printer
The Epson EcoTank ET-2800 Wireless All-in-One Printer stands out as an ideal choice for small businesses seeking cost-effective and reliable printing solutions. This cartridge-free printer utilizes Micro Piezo Heat-Free Technology, delivering vivid prints at up to 10 pages per minute. You’ll save considerably, as one set of ink bottles equates to about 80 traditional cartridges, allowing you to print 4,500 pages in black and 7,500 in color. Plus, with up to two years of ink included, you’ll reduce waste and environmental impact. Its scanning and copying capabilities make it an excellent addition to your office setup.
Best For: The Epson EcoTank ET-2800 is best for small businesses and home users looking for a cost-effective, reliable printing solution with minimal environmental impact.
Pros:
- Cartridge-free design significantly reduces ink costs and waste.
- High page yield allows for printing up to 4,500 pages in black and 7,500 pages in color with one set of ink bottles.
- Multi-functional capabilities include scanning and copying, making it versatile for various office tasks.
Cons:
- Initial setup may require time and effort to fill ink tanks.
- Limited printing speed of 10 pages per minute may not be suitable for high-volume printing needs.
- Replacement ink bottles, while cost-effective, may take up more storage space compared to traditional cartridges.
HP Color Laserjet Pro MFP 3301fdw Wireless All-in-One Color Laser Printer
For small businesses seeking a reliable all-in-one solution, the HP Color Laserjet Pro MFP 3301fdw stands out with its impressive print speed of up to 26 pages per minute for both black and color documents. This wireless printer offers features like auto duplex printing, two-sided single-pass scanning, and a 250-sheet input tray, making it efficient for busy offices. It uses next-generation TerraJet toner for vibrant colors and supports various media types. However, some users report issues with print quality and customer support. Weigh these factors carefully to determine if it’s the right fit for your business needs.
Best For: Small businesses looking for a reliable all-in-one printer that offers fast print speeds and versatile functionality.
Pros:
- Fast Print Speed: Up to 26 pages per minute for both black and color documents, enhancing productivity.
- Versatile Features: Includes auto duplex printing, two-sided single-pass scanning, and a 250-sheet input tray for efficient document handling.
- Wireless Connectivity: Dual-band Wi-Fi and HP app support for convenient remote printing from smartphones.
Cons:
- Print Quality Issues: Some users report problems with color streaks and toner not fusing properly, affecting overall output quality.
- Customer Support Challenges: Mixed experiences with HP support, particularly regarding toner replacement and print quality concerns.
- Toner Availability: Difficulty in obtaining replacement toner for the new model, which may lead to frustration for users.
Xerox C410DN Color Laser Printer
With a remarkable print speed of up to 42 pages per minute, the Xerox C410DN Color Laser Printer stands out as an ideal choice for small businesses that demand efficiency and reliability. Its compact design fits perfectly in tight spaces, while the user-friendly touch screen and Xerox Easy Assist App make setup and operation a breeze. Enjoy high-quality prints with a resolution of 1200 x 1200 dpi, and reduce paper waste with automatic duplex printing. Plus, with ENERGY STAR certification and eco-friendly materials, you can feel good about your sustainability efforts while enhancing your office productivity.
Best For: Small businesses and home offices looking for an efficient, compact color laser printer that delivers high-quality prints at a fast speed.
Pros:
- User-friendly interface with a 4.3-inch touch screen and mobile app for easy setup and operation.
- High print speed of up to 42 pages per minute, ideal for busy work environments.
- Eco-friendly features including ENERGY STAR certification and use of recycled materials.
Cons:
- Weight of 47 pounds may make it less portable and challenging to move.
- Limited maximum media size of 8.5 x 14 inches may not accommodate larger printing needs.
- Requires specific print drivers and software for optimal performance, which may be a barrier for some users.
HP LaserJet Pro M29w Wireless All-in-One Laser Printer
Compact and versatile, the HP LaserJet Pro M29w Wireless All-in-One Laser Printer is an ideal choice for small businesses or home offices with 1-3 users who need to print fewer than 1,000 pages a month. This world’s smallest laser printer offers printing, copying, and scanning capabilities in a sleek design. With print speeds up to 19 pages per minute and a quick first page out time, you won’t waste time waiting. You can easily connect via Wi-Fi or the HP Smart app for mobile printing. Users appreciate its affordability, compact size, and quality, making it a reliable addition to your office.
Best For: Small businesses or home offices with 1-3 users who require a compact and affordable all-in-one laser printer for low-volume printing.
Pros:
- Compact design, making it easy to fit in small spaces.
- Fast print speeds of up to 19 pages per minute and quick first page output.
- Built-in wireless capabilities and mobile printing through the HP Smart app enhance convenience.
Cons:
- Some users report bugs with the HP Smart app, especially when scanning large documents.
- Occasional connectivity issues may arise for some users.
- Limited monthly print capacity of fewer than 1,000 pages may not suit larger offices.
HP OfficeJet Pro 9135e All-in-One Printer
The HP OfficeJet Pro 9135e All-in-One Printer is an ideal choice for small to medium businesses seeking efficiency and versatility. With print speeds of up to 20 ppm color and 25 ppm black, you’ll tackle tasks quickly. Its dual 250-sheet input trays offer a total capacity of 500 sheets, minimizing interruptions. Enjoy automatic two-sided printing and a user-friendly 4.3-inch touchscreen. Plus, you can print directly from your smartphone using the HP app. While it includes an Instant Ink trial, be aware of mixed reviews on design and connectivity. Overall, this printer delivers professional-quality prints and essential features for your office needs.
Best For: Small to medium businesses looking for an all-in-one printer that offers efficiency and professional-quality prints.
Pros:
- Automatic two-sided printing helps save paper and time.
- Dual-band Wi-Fi and mobile printing capabilities allow for flexible connectivity and ease of use.
- High print quality suitable for various business documents, presentations, and marketing materials.
Cons:
- Mixed reviews on design and noise level may impact user experience.
- Connectivity issues have been reported, affecting print job management.
- Generic ink cartridge options are not available, limiting cost-saving alternatives.
HP OfficeJet Pro 8125e Wireless All-in-One Printer
If you’re running a home office and need a printer that delivers quality color documents without compromising speed, the HP OfficeJet Pro 8125e Wireless All-in-One Printer is an excellent choice. It prints up to 10 pages per minute in color and 20 in black, making it efficient for business tasks. The auto document feeder and 225-sheet input tray streamline your printing process. Its dual-band Wi-Fi guarantees seamless wireless connectivity, while the user-friendly 2.7-inch touchscreen simplifies navigation. Plus, with the HP App, you can easily print from your smartphone, and the included subscription service offers hassle-free ink delivery.
Best For: Home office users seeking a reliable, efficient printer that delivers high-quality color documents quickly.
Pros:
- Fast printing speeds of up to 20 ppm black and 10 ppm color, ideal for busy work environments.
- User-friendly interface with a large 2.7-inch color touchscreen for easy navigation and operation.
- Convenient mobile printing options through the HP App, allowing printing directly from smartphones.
Cons:
- Monthly fee for the HP+ subscription after the initial 6 months of free ink delivery.
- Limited paper capacity in the input tray (225 sheets) may require frequent refills in high-volume printing scenarios.
- Dependence on Wi-Fi connectivity may pose issues if network problems arise, despite dual-band support.
Factors to Consider When Choosing Small Business Printers
When choosing a small business printer, you need to take into account several key factors. Think about your print speed requirements, the quality of prints you expect, and the connectivity options that will fit your setup. Don’t forget to evaluate the cost of supplies and the printer’s size to guarantee it meets your space needs.
Print Speed Requirements
Considering the fast-paced demands of small businesses, print speed is an essential factor you can’t overlook when choosing the right printer. Most models offer speeds ranging from 9.5 to 36 pages per minute (ppm), depending on whether you opt for an inkjet or laser printer. If you need quick turnaround times, look for high-speed printers that deliver 35 ppm or more. Additionally, pay attention to first-page-out time; some printers can produce the first print in under 5 seconds, boosting your efficiency. Think about your monthly printing volume as well, since high-volume printers often come with faster speeds and larger paper capacities. Finally, consider duplex printing capabilities, as this can affect overall speed in double-sided printing tasks.
Print Quality Standards
Print quality standards play an essential role in selecting the right printer for your small business. You’ll want to look at resolution, typically measured in dots per inch (dpi); higher resolutions like 1200 x 1200 dpi yield sharper images. For vibrant color prints, consider models that reach up to 4800 x 1200 dpi. Keep in mind that print speed, measured in pages per minute (ppm), can affect detail, especially in color outputs. Consistency across various media types is crucial—ensure your printer delivers high-quality results on plain, glossy, and specialized paper. Finally, check user feedback and ratings to uncover any common issues like color accuracy, streaking, or fading, helping you make a more informed decision.
Connectivity Options Available
While evaluating small business printers, it’s crucial to explore the connectivity options available, as they can greatly impact your workflow. Consider printers that offer dual-band Wi-Fi connectivity for enhanced network flexibility, allowing you to connect over both 2.4GHz and 5GHz bands. Look for models with mobile printing capabilities, enabling direct printing from smartphones or tablets through apps like Apple AirPrint and Google Cloud Print. Ethernet connectivity can provide a stable wired option, especially in high-volume environments. Don’t overlook USB interface options for direct connections when network printing isn’t feasible. Finally, check for compatibility with various printing protocols, such as Mopria Print Service, to guarantee you can expand your printing options across multiple devices effortlessly.
Cost of Supplies
When choosing a small business printer, the cost of supplies is a key factor that can greatly affect your budget. Epson EcoTank printers stand out with ink bottles costing about 2 cents per color ISO page, potentially saving you up to $600 annually. If you need high-volume printing, consider monochrome laser printers like the Canon imageCLASS MF287dw, which use high-capacity toner for fewer replacements. Brother printers also help you save with their Toner Save Mode. HP’s Instant Ink subscription offers up to six months of ink, ensuring you won’t run out unexpectedly. While the Xerox C410DN has a higher upfront cost, its fast print speed can lower overall operational expenses by boosting productivity in busy environments.
Size and Footprint
Choosing the right printer for your small business involves more than just evaluating features and costs; the size and footprint play an essential role in maximizing your workspace. Compact printers, like the HP LaserJet Pro M29w, are designed to be 30% smaller than previous models, fitting seamlessly into tight office areas or on desktops. When selecting a printer, consider its dimensions to guarantee it suits your environment, whether that’s under counters or in small corners. A smaller footprint not only enhances mobility but also allows for easy repositioning as your team grows or your layout changes. Importantly, many compact printers don’t sacrifice performance, offering robust capabilities like printing, scanning, and copying, making them ideal for small businesses.
Multi-Function Capabilities
A compact printer can free up valuable space in your office, but it’s just as important to take into account the multi-function capabilities that can streamline your operations. Multi-function printers combine printing, scanning, copying, and faxing, considerably reducing the need for multiple devices. Look for models with an auto document feeder (ADF) for efficient handling of multi-page documents, enhancing productivity. Print speeds can vary, so opt for models that offer up to 36 pages per minute for monochrome printing to meet high-volume needs. Wireless connectivity options enable remote printing and scanning, supporting a flexible work environment. Plus, automatic duplex printing helps save on paper costs while promoting environmentally sustainable practices by minimizing paper consumption.
Warranty and Support
While selecting the right printer for your small business, warranty and support should be top priorities, as they can greatly affect your overall experience. Start by considering the duration and coverage of the warranty; a longer warranty period can give you peace of mind and lower long-term repair costs. Evaluate the customer support options available—online, phone, or live chat—because responsive support can resolve issues quickly. If you anticipate high-volume printing, check for an extended service plan for extra coverage. Research customer experiences regarding support effectiveness, as this can reveal potential challenges. Finally, guarantee the warranty terms clearly outline what’s covered, including parts and labor, to avoid unexpected expenses during the warranty period.
Environmental Impact Considerations
When evaluating printers for your small business, it’s important to take into account their environmental impact alongside warranty and support. Opting for cartridge-free technology can dramatically reduce waste, with some models generating up to 80% less compared to traditional systems. EcoTank printers are a smart choice, saving you up to 90% on replacement ink costs and minimizing the environmental footprint linked to ink production. Look for ENERGY STAR® and EPEAT certifications, which show that a printer meets strict energy efficiency guidelines. Additionally, printers with automatic duplex printing save paper and lower operational costs. Finally, high-yield toner cartridges mean fewer replacements, decreasing packaging waste and the environmental impact of manufacturing and transport. Make eco-friendly choices that benefit your business and the planet.